Successful projects can make valuable contributions to the scholarship of teaching and learning, and be used to provide evidence of the impact of teaching innovations.

This toolkit provides you with a range of resources, guidelines and ideas for managing, disseminating and evaluating teaching and learning projects.

If you have any questions, please contact Michelle Quinn (ITaLI Teaching Grants Officer) at

Leading and managing projects in teaching and learning

The Learning Partnership have developed a set of guidelines to help university teaching and learning project leaders optimise project success. More information about the guidelines can be found on the Learning Partnership website.

Project planning

The following resources are designed to help you plan a teaching and learning project.

Template: Project scope

The Project Scope template (DOCX, 103KB) provides a starting point for asking key questions at the beginning of the project to ensure that everyone agrees on the project’s objectives and direction.

Template: This project is/is not

The This project is/is not template (DOCX, 13KB) is a worksheet to help you and your team think through the scope of your project by answering three simple questions: What is the project? What is it not? What do I still need to clarify? Having a clear picture of what's included in a project can be helpful for managing expectations.

Guidelines: Strategic alignment at UQ

When you start planning a project, you will need to consider institutional strategies and goals to which your project should contribute. Some current UQ strategies that you may wish to take into account are:

  • UQ Strategic Plan 2018-2021: a key document in the University's cycle of planning and accountability that articulates UQ’s focus through a set of strategic objectives.
  • UQ Student Strategy: a comprehensive strategy to ensure that UQ provides transformational learning experiences for all students.

Stakeholder engagement

Project success is dependent on successful engagement with stakeholders. Use these resources to support your stakeholder engagement plan.

Guidelines: Leading organisational change

The UQ guide to leading organisational change (PDF, 118KB) provides staff with an overview of best practice change management methodologies based on rigorous research. More information is available on the Current Staff website.

Guidelines: Communication strategies

Effective and efficient communication strategies have been identified as a critical success factor in project management. The Communication strategies guidelines (PDF, 146KB) highlights some of the issues to consider when developing a communications strategy.

Guidelines: Stakeholder workshops

The Engaging stakeholders through workshops guidelines (PDF, 820KB) are intended for project leaders who are considering using workshops to support the achievement of project outcomes.

The suggestions are relevant to seminars, plenary meetings, colloquia, learning circles and other dissemination strategies that seek to engage stakeholders interactively in order to support change practices in teaching and learning.

Template: Stakeholder mapping and engagement

Stakeholder engagement is critical to the successful implementation and sustainability of projects. The Stakeholder mapping and engagement template (DOCX, 31KB) can be used to identify your stakeholders, map their influence and importance with regards to the project, and develop targeted communication strategies.

Disseminating project outcomes

Dissemination of findings, materials and tools is key to the success of teaching and learning projects, as it provides an avenue to communicate innovations to others at the University and identify stakeholders who are interested in expanding the work into a new school or faculty.

Dissemination is not simply a journal article or a conference presentation at the end of a project. Instead, it encompasses ongoing engagement across the life of the project, encouraging transfer of any innovation to other settings, contexts or individuals.

The following resources will support the development of an ongoing plan.

Guidelines: Planning for effective dissemination

The Planning for effective dissemination guidelines (PDF, 1.6MB) is a how-to guide for project teams and others seeking an evidence-based approach to building dissemination into project design. It explores some key literature and introduces a framework to guide development of a dissemination strategy.

The booklet also outlines a selection of possible dissemination activities, and provides a number of resources that address aspects of dissemination design.

Template: Teaching and learning case study

One way to disseminate your project findings is to develop a case study. This Teaching and learning case study template (DOCX, 104KB) can be used to document the outcomes of collaborative teaching and learning projects.

This template provides an opportunity to present information about your project with a summary of the evidence you have collected to a public audience.

Template: EDUCAUSE case study

The EDUCAUSE Learning Initiative (ELI) community is designed to facilitate the sharing of ideas and innovations among higher education professionals committed to advancing learning through IT innovation.

As part of this membership, UQ staff can use the EDUCAUSE case study template (DOCX, 69KB) to contribute case studies to the Seeking Evidence of Impact (SEI) program. Contact if you would like to take advantage of this membership.

Evaluating a project

Much like dissemination, project evaluation is not something that comes at the end of project life, but is rather something that needs to be planned at project onset and considered across the life of the project. The following resources provide guidance on project and program evaluation.

Guidelines: Project evaluation

The Project evaluation guidelines (PDF, 269KB) resource focuses on what project evaluation is and what constitutes good practice in the evaluation of teaching and learning projects.

Template: Creating an evaluation plan

ITaLI has developed an Evaluation plan template (PDF, 1MB) to help guide project teams’ thinking about how to incorporate evaluation into their project plans.

This guide is designed to outline a threshold approach to evaluation for a broad range of projects. It assumes that project outlines or plans have been previously developed before evaluation planning can occur. However, a summary of project considerations has been included to assist with the planning, implementation, monitoring, and finalisation of projects.

Template: Theory of change evaluation framework

The Theory of change evaluation framework (DOC, 31KB) may be used to explain how and why a project realises the results it achieves. It attempts to develop an understanding of the relationships between outcomes and the activities and contextual factors which may influence the outcomes.

ITaLI support for teaching and learning projects

Visit this page for more information on how ITaLI can support your teaching and learning project.