On this page:

What is a Check-In survey? 
How do I get a Check-In survey?
Important dates for Semester 2, 2017
Inclusion of staff photos
When and how do I get my Check-In survey results?
Student confidentiality
Examples and resources

What is a Check-In survey?

Check-In survey icon

The Check-In survey (click here to see an example) is new survey which was approved by the University Teaching and Learning Committee (July 2017) for implementation beginning from Semester 2, 2017. The survey is designed to allow Course Coordinators and/or teaching staff to survey their students during Teaching Weeks 5-6 of semester. This survey is also known as a "Pulse" or "Mid-Semester" survey at other universities.

The Check-In surveys will consist of two standard scaled and two standard open-comment questions:

Course questions

  • Scaled: I have received helpful feedback on how I am going in the course. (Currently course question 6 in the SECaT.)
  • Scaled: So far, how would you rate this course? (Currently course question 8 in the SECaT.)
  • Open-comment: So far, what are the best aspects of this course? (Currently course question 9 in the SECaT.)
  • Open-comment: So far, what improvements would you suggest? (Currently course question 10 in the SECaT.)

Teaching questions

  • Scaled: …inspired me to learn. (Currently teaching question 5 in the SECaT.)
  • Scaled: So far, how would you rate this teacher? (Currently teaching question 8 in the SECaT.)
  • Open-comment: So far, what aspects of this teacher’s approach best helps your learning? (Currently teaching question 9 in the SECaT.)
  • Open-comment: So far, what would you have like this teacher to do differently? (Currently teaching question 10 in the SECaT.)

Optional questions

Course Coordinators will also be able to write and add their own questions to the survey/s. Each survey will allow Course Coordinators to add a maximum of four Scaled questions (S) and two Open-comment questions (OP) per survey. Including the standard questions, each survey can have a minimum of 4 questions and a maximum of ten questions. If the teaching survey has been ordered, Course Coordinators will need to add questions for their teaching staff as well. 

Once a survey has been ordered, Course Coordinators will be sent an email on Mon 14 August with instructions and a link to the Optional Questions system. Optional scaled questions should be appropriately phrased to use the scales "Strongly Agree = 5, Agree = 4, Neutral = 3, Disagree = 2, Strongly Disagree = 1" for either the course and/or teaching surveys. An example of the Optional Questions system is pictured below.

Optional Questions system

For surveys with more than one teaching staff, Course Coordinators can tailor questions to suit each staff member listed. If the same optional teaching questions are to be used for all staff members, those questions will need to be copied and pasted for each staff member. 

As these surveys will be automatically sent to students on Monday 21 August and the optional questions are not audited by the Evaluation Unit, we recommend that Course Coordinators review their questions to ensure they are correct and free of typos. Otherwise the surveys will be sent to students with errors. 

We also recommend that Course Coordinators save a copy of their optional questions as the Evaluation System will not store those questions for future use.

How do I get a Check-In survey?

Please note: Orders have closed for Semester 2, 2017.

Only Course Coordinators can order Check-In surveys for their courses and teaching staff. Course Coordinator can select only a course survey, only a teaching survey, or both a course and teaching survey. Lecturing staff will need to request a survey through their Course Coordinator so that each course will only have one Check-In survey. The Evaluation Unit will validate the data ordered by checking the order requests against course scheduling data as per the SECaT process. 

In order for lecturing staff to receive a teaching survey, each staff member must be added to Electronic Course Profiles (ECPs) in the roles "Lecturer" or "Associate Lecturer". Staff listed in all other roles will not receive a teaching survey. If Course Coordinators require a teaching survey, they must also be added to ECPs in the role of either a "Lecturer" or "Associate Lecturer". If you require more detailed instructions, please click here.

Important dates for Semester 2, 2017

  • 9am Monday 07 August: Orders for Check-In surveys close. If you are a Course Coordinator, please use the form above to order your survey. For courses with multiple Course Coordinators, only one Course Coordinator should place the order.
  • Monday 14 August: Course Coordinators will receive an email with instructions for adding questions to their surveys. An example of the email can be viewed here
  • Monday 21 August (Teaching Weeks 5): Students will be sent their survey invitations via email.
  • Monday 28 August (beginning of Teaching Week 6): Course Coordinators will receive a response rate notification.
  • Sunday 03 September (end of Teaching Week 6): The Check-In survey will close at 11:59 pm.
  • Monday 04 September: All Check-In survey reports will be sent to Course Coordinators and listed teaching staff.

Please note: The survey period for the Check-In survey cannot be amended to suit the teaching mode of the course.  

Inclusion of staff photos

Beginning from Semester 1, 2017, all UQ course and teaching surveys may include photos of staff used as part of the survey instruments. A sample of the survey and photo can be viewed at example online SECaT.

Staff may opt out of including a photo or may substitute their photo with another photo. Staff with surveys scheduled in 2017, will have active accounts at myevals.eval.uq.edu.au (UQ login required) so that photos can be removed or changed. 

  • Remove photo:
    1. Log in using your UQ login at: https://myevals.eval.uq.edu.au
    2. Click Manage Photos which appears in the left-hand navigation menu.
    3. Scroll to the bottom of the screen and click Clear Active. All photos in your list will have "No" listed under Active. No photo of you will be included in your surveys. 
  • Change photo:
    1. Log in using your UQ login at: https://myevals.eval.uq.edu.au
    2. Click Manage Photos which appears in the left-hand navigation menu.
    3. Scroll to the bottom of the screen and click Upload. A pop-up window appears.
    4. Drag a photo file from your computer into the "Drop files here to upload" area then click Upload. Photos files should be less than 100KB in size. Large photos will take longer to upload and may appear like they have not uploaded when they are processing.

We recommend you use a desktop or laptop to action any photo removals or changes as mobile devices can display the interface incorrectly. The photo system is dynamically linked to your surveys and will be included as soon as edits are made and photos are processed within the systems.

When and how do I get my Check-In survey results?

As the Check-In survey is designed for staff personal use, results will be reported automatically via email after the survey closes. Outcomes from the Check-In survey will not be reported via UQ Reportal. 

Student confidentiality

The Check-In survey will be managed as a confidential survey which tracks students' completions. The intent of this is to allow the University to review students' survey completion patterns, analyse the data collected, and report-on the potential effects of survey-fatigue. Academic staff will not receive individually identifiable student information from the Check-In survey. The offensive language scan and aggregated student completion patterns will not be conducted nor reported to staff (unlike the SECaT process). 

Examples and resources

Example Course Coordinator Optional Questions email

Example online survey (Check-In)