The aim of the eAssessment project is to identify electronic assessment options that facilitate improved pedagogical practices and address existing administrative issues.

A key component of this transformation process is the selection and deployment of a centrally-supported online assessment solution, available to all schools and faculties as required, that aligns with the majority of user requirements and integrates seamlessly into the existing information technology infrastructure of the University.

The eAssessment project is about assessment, including exams. The first tranche of work focusses on high-impact areas across the University such as formative and summative assessments and high-stakes exams.

Project duration: February 2018–December 2020

Staff consultation phase

We have currently shortlisted four solutions. As a UQ staff member, we invite you to participate in our engagement sessions, get to know the options and provide us with valuable feedback to help the selection process.

Get involved (UQ staff login required)

Key milestones

The eAssessment project commenced in July 2018. Since that time, extensive engagement activities have been conducted with every school and faculty across the University. Key interest groups including students, space management, central examinations and Information Technology Services have also provided feedback to the eAssessment project team. In excess of 300 functional and non-functional requirements were identified as a result of these consultations which were outlined in the Business Requirements Specifications document.

Comprehensive market research and expression of interest processes helped to identify and assess 46 possible solutions. Four solutions were shortlisted as the most likely to meet the needs of the University and the eAssessment Steering Committee endorsed their direct invitations to a Limited Invitation to Offer tender. 

The project is currently working with members of the Steering Committee and Advisory Group, as well as engaging the University community to provide feedback on the four shortlisted solutions.

The pilot of the preferred solution (proof of concept) is scheduled for Semester 1, 2020 and the eAssessment project team will continue to engage with the UQ community throughout.
 

Project team

Governance

The eAssessment Project is governed by stakeholders from across the University. The responsibilities and membership of each group are as follows.

Meeting Purpose Members

Sponsors Meeting

To identify and discuss any risks, concerns or questions regarding the progress of the project. 

Professor Doune Macdonald

Dr Sam McKenzie

Dr Greg Winslett

Steering Committee

To approve the needs analysis and the resulting list of requirements as identified through school and faculty engagement; approve the shortlisted solutions; and confirm the desired solution for integration into UQ’s existing IT infrastructure.

Professor Doune Macdonald (Chair)

Professor Karen Benson

Dr Simon Collyer

Dr Sam McKenzie

Rowan Salt

Rachel Scott (Secretary)

Dr Greg Winslett

Advisory Group

To review and recommend requirements identified for the proposed solution; review available solution capabilities as researched by the project team; and then assist in the selection process via shortlisting, through to final selection of a preferred solution.

Dr Greg Winslett (Chair)

Jeremy Aitken

Debbie Bertram

Shari Bowker

Teresa Charlton

Ailsa Dickie

Jacqueline Lynagh

Hannah Marrinan

Dom McGrath

Dr Sam McKenzie

Alex Milne

Associate Professor Karen Moni

Ranvir Parmar

Fiona Porter

Kym Powell

Mika Sato

Rachel Scott

Kim Taylor

Jessica Tsai

Kym Ward

Associate Professor Vincent Wheatley

Dr Helen Wozniak

Kaiyin Wu

Professor Paul Young

 

Frequently Asked Questions

How did you determine what UQ needs?

University-wide consultations with all of UQ’s 29 schools, medicine program, teaching space management, central examinations, ITS team and students identified more than 360 functional and nonfunctional requirements. Based on these requirements, comprehensive market research and expression of interest processes helped to identify and assess 46 possible solutions.

Four solutions were shortlisted as the most likely to meet the needs of the University and the eAssessment Steering Committee endorsed their direct invitations to a Limited Invitation to Offer tender that closed on 4 July 2019.

Why is UQ investing in a new eAssessment platform?

The new eAssessment solution will:

  • Reduce marking time with more detailed and personalised feedback
  • Allow the creation of more authentic invigilated assessments
  • Reduce paper and manual processes
  • Improve exam moderation processes, and create an audit trail of assessments and examinations
  • Track assessment data across courses and across semesters to allow for powerful analytics that can be used for continual improvement of assessments.

Is it mandatory to use the new eAssessment solution?

No, the new eAssessment solution will be available to UQ courses on an opt-in basis. The eAssessment solution will have a managed roll out over the next three years to enable UQ to implement the system and its support, to ensure the rigour and reliability of our assessment.

Is the eAssessment solution only for exams?

No, the eAssessment solution will support formative and summative assessments, as well as examinations.

Is the eAssessment solution replacing existing systems such as Blackboard, Turnitin, ePortfolio etc?

No, this solution will exist in addition to the current UQ systems. The eAssessment solution is to fill identified gaps in the UQ assessment landscape.

Will I still be able to use the MCQ (Multiple Choice Question) marking service?

The MCQ marking service, available through ITS, will continue as long as required.

Will I get any support to transition my assessments to the new eAssessment solution?

Yes. A series of face-to-face and online modules will be available. 
For Course Coordinators wanting to transform their assessments, one-on-one support will be available. 

How will students be supported in using the new eAssessment solution?

Students are an integral part in numerous ways to the implementation of the eAssessment Project, such as Student Partners, Student Union representation, engagement sessions and focus groups. Support will be provided to students as we pilot the preferred solution (slated for Semester 1, 2020). The usual method of student support, AskUS, will be available as we roll out the solution.

We recommend students experience the eAssessment solution in formative or practice assessment before using the system for summative assessment and will support course coordinators to implement these approaches.