The aim of the eAssessment project is to identify electronic assessment options that facilitate improved pedagogical practices and address existing administrative issues.

A key component of this transformation process is the selection and deployment of a centrally-supported online assessment solution, available to all schools and faculties as required, that aligns with the majority of user requirements and integrates seamlessly into the existing information technology infrastructure of the University.

The eAssessment project is about assessment, including exams. The first tranche of work focusses on high-impact areas across the University such as formative and summative assessments and invigilated exams.

Project duration: February 2018–December 2022

Staff engagement

The eAssessment project is currently seeking Expressions of Interest (EOI) from staff to pilot the preferred eAssessment solution in either Semester 1 or 2, 2020.

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Student engagement

Students are an integral part of the eAssessment project and will form the largest user group for the preferred eAssessment solution. Student representatives contribute to the eAssessment project as Advisory Group members. Student Partners also work within the eAssessment Project Team co-creating engagement activities to reach students (e.g. surveys, focus groups and other events), so the needs of students are communicated and inform the project. A Mock Exam organised and run by Student Partners recently gave students the opportunity to explore and provide feedback on the potential eAssessment solution, see more in this video:

Key milestones

The eAssessment project commenced in July 2018. Since that time, extensive engagement activities have been conducted with every school and faculty across the University. Key interest groups including students, space management, central examinations and Information Technology Services have also provided feedback to the eAssessment project team. In excess of 300 functional and non-functional requirements were identified as a result of these consultations which were outlined in the Business Requirements Specifications document.

Comprehensive market research and expression of interest processes helped to identify and assess 46 possible solutions. Four solutions were shortlisted as the most likely to meet the needs of the University. The eAssessment Steering Committee endorsed their direct invitations to a Limited Invitation to Offer tender. 

The project has worked with members of the Steering Committee and Advisory Group, as well as engaged the University community to provide feedback on the four shortlisted solutions. It is anticipated that the preferred solution will be announced in February 2020.

The pilot of the preferred solution is scheduled for Semester 1 and 2, 2020 and the eAssessment project team will continue to engage with the UQ community throughout.

Stage One

  1. Initial UQ community engagement and consultation (Jul–Aug 2018)
  2. Development of Business Requirements Specifications document (Aug–Sep 2018)
  3. Continued UQ community engagement meetings (Sep–Oct 2018)
  4. Market scan (Sep–Dec 2018)
  5. Formal solution demonstrations (Dec 2018–Jan 2019) 
  6. Market evaluation report developed (Jan–Feb 2019)
  7. Recommendations and endorsement of solutions to Invitation to Offer (ITO) (Feb–Mar 2019)
  8. Invitation to Offer (ITO) (Jun–Jul 2019)
  9. Solution testing (Jul–Sep 2019)
  10. UQ community consultation (Aug–Sep 2019)

Stage Two

  1. Pilot (Feb–Dec 2020)

Project team


The eAssessment Project is governed by stakeholders from across the University. The responsibilities and membership of each group are as follows.

Meeting Purpose Members

Sponsors Meeting

To identify and discuss any risks, concerns or questions regarding the progress of the project. 

Professor Doune Macdonald

Dr Sam McKenzie

Dr Greg Winslett

Steering Committee

To approve the needs analysis and the resulting list of requirements as identified through school and faculty engagement; approve the shortlisted solutions; and confirm the desired solution for integration into UQ’s existing IT infrastructure.

Professor Doune Macdonald (Chair)

Professor Karen Benson

Dr Simon Collyer

Dr Sam McKenzie

Rowan Salt

Rachel Scott (Secretary)

Dr Greg Winslett

Advisory Group

To review and recommend requirements identified for the proposed solution; review available solution capabilities as researched by the project team; and then assist in the selection process via shortlisting, through to final selection of a preferred solution.

Dr Greg Winslett (Chair)

Jeremy Aitken

Debbie Bertram

Shari Bowker

Teresa Charlton

Ailsa Dickie

Jacqueline Lynagh

Hannah Marrinan

Dom McGrath

Dr Sam McKenzie

Alex Milne

Associate Professor Karen Moni

Ranvir Parmar

Fiona Porter

Kym Powell

Mika Sato

Rachel Scott

Kim Taylor

Jessica Tsai

Kym Ward

Associate Professor Vincent Wheatley

Dr Helen Wozniak

Kaiyin Wu

Professor Paul Young


Frequently Asked Questions