For Semester 1, 2020, the Check-in survey will be extended due to the disruption to teaching from the COVID-19 crisis. Course Coordinators may like to utilise the optional questions functionality of the Check-in survey to seek feedback from students regarding the shift to online learning. A new set of optional questions related to online learning have been drafted, and can be viewed via the Optional Questions Bank. Please note that Check-in survey results are informal (i.e. not reported in UQ systems), and for the information of the Course Coordinator only.

The survey consists of two standard scaled and two standard open-comment questions. Course Coordinators will be sent an email inviting them to add additional optional questions to the survey on the Monday after the survey order is placed.

For Semester 1, 2020, the Check-in surveys will be running according to a rolling schedule. This means that survey orders will remain open until the end of Adjusted Teaching Week 8, and the final batch of surveys will be sent to students in Teaching Week 10. Please see the table below to help you decide when to submit your Check-in survey order form.

See an example Check-in survey (enter CHECKIN into the password bar).

Login to the Check-in survey order form (UQ login required)

Key dates

Survey ordered by

Optional questions invitation to Course Coordinator sent

Survey sent to students

Survey closed

Course Coordinators receive results

Friday 3 April (Adjusted TW 5)

Monday 6 April (Adjusted TW 6)

Monday 20 April (Adjusted TW 7)

Sunday 3 May (Adjusted TW 8)

Tuesday 5 May (Adjusted TW 9)

Friday 10 April (Adjusted TW 6)

Tuesday 14 April (Mid-Semester break)

Monday 20 April (Adjusted TW 7)

Sunday 3 May (Adjusted TW 8)

Tuesday 5 May (Adjusted TW 9)

Friday 17 April (Mid-Semester break)

Monday 20 April (Adjusted TW 7)

Monday 27 April (Adjusted TW 8)

Sunday 10 May (Adjusted TW 9)

Tuesday 12 May (Adjusted TW 10)

Friday 24 April (Adjusted TW 7)

Monday 27 April (Adjusted TW 8)

Monday 4 May (Adjusted TW 9)

Sunday 17 May (Adjusted TW 10)

Tuesday May 19 (Adjusted TW 11)

Friday 1 May (Adjusted TW 8)

Tuesday 5 May (Adjusted TW 9)

Monday 11 May (Adjusted TW 10)

Sunday 24 May (Adjusted TW 11)

Tuesday 26 May (Adjusted TW 12)

Types of questions

Course questions

Scaled

  • I have received helpful feedback on how I am going in the course. (Currently course question 6 in the SECaT)
  • So far, how would you rate this course? (Currently course question 8 in the SECaT)

Open-comment

  • So far, what are the best aspects of this course? (Currently course question 9 in the SECaT)
  • So far, what improvements would you suggest? (Currently course question 10 in the SECaT)

Teaching questions

Scaled

  • … inspired me to learn. (Currently teaching question 5 in the SECaT)
  • So far, how would you rate this teacher? (Currently teaching question 8 in the SECaT)

Open-comment

  • So far, what aspects of this teacher’s approach best helps your learning? (Currently teaching question 9 in the SECaT)
  • So far, what would you have liked this teacher to do differently? (Currently teaching question 10 in the SECaT)

Optional questions

Course Coordinators will also be able to write and add their own questions to the survey/s.

Each survey will allow Course Coordinators to add a maximum of 4 Scaled questions (S) and 2 Open-comment questions (OP) per survey. Including the standard questions, each survey can have a minimum of 4 questions and a maximum of 10 questions. If the teaching survey has been ordered, Course Coordinators will need to add questions for their teaching staff as well.

Once a survey has been ordered, Course Coordinators will be sent an email on the Monday of Teaching Week 4 with instructions and a link to the Optional Questions system. Optional scaled questions should be appropriately phrased to use the scales "Strongly Agree = 5, Agree = 4, Neutral = 3, Disagree = 2, Strongly Disagree = 1" for either the course and/or teaching surveys.

An example of the Optional Questions system is pictured below.

Predefined optional questions

For surveys with more than one teaching staff, Course Coordinators can tailor questions to suit each staff member listed. If the same optional teaching questions are to be used for all staff members, those questions will need to be copied and pasted for each staff member. 

As these surveys will be automatically sent to students on the Monday of Teaching Week 5 and the optional questions are not audited by the Evaluation Unit, we recommend that Course Coordinators review their questions to ensure they are correct and free of typos. Otherwise the surveys will be sent to students with errors. 

We also recommend that Course Coordinators save a copy of their optional questions as the Evaluation System will not store those questions for future use.
 

Instructions for adding optional questions (PDF, 302KB)        View Optional Questions Bank for examples

How do I get a Check-in survey?

Orders for Semester 1, 2020 are now open. Orders must be placed by 5pm Friday 1 May 2020.

Login to the Check-in survey order form (UQ login required) 

 

Inclusion of staff photos

Beginning Semester 1, 2017, all UQ course and teaching surveys may include photos of staff used as part of the survey instruments. A sample of the survey and photo can be viewed at example online SECaT (enter CHECKIN into the password bar).

Staff may opt out of including a photo or may substitute their photo with another photo. Staff with surveys scheduled will have active accounts at myevals.eval.uq.edu.au (UQ login required) so that photos can be removed or changed.

Photos will be enabled for updating on Monday 12 March 2019.

To remove photo

  1. Log in using your UQ login at: https://myevals.eval.uq.edu.au
  2. Click Manage Photos which appears in the left-hand navigation menu.
  3. Scroll to the bottom of the screen and click Clear Active. All photos in your list will have "No" listed under Active. No photo of you will be included in your surveys.

To change photo

  1. Log in using your UQ login at: https://myevals.eval.uq.edu.au
  2. Click Manage Photos which appears in the left-hand navigation menu.
  3. Scroll to the bottom of the screen and click Upload. A pop-up window appears.
  4. Drag a photo file from your computer into the "Drop files here to upload" area then click Upload. Photos files should be less than 100KB in size. Large photos will take longer to upload and may appear like they have not uploaded when they are processing.

We recommend you use a desktop or laptop to action any photo removals or changes as mobile devices can display the interface incorrectly. The photo system is dynamically linked to your surveys and will be included as soon as edits are made and photos are processed within the systems.

When and how do I get my Check-in survey results?

As the Check-in survey is designed for staff personal use, results will be reported automatically via email at the beginning of Week 8. Outcomes from the Check-in survey will not be reported via UQ Reportal.

Student confidentiality

The Check-in survey will be managed as a confidential survey which tracks students' completions.

The intent of this is to allow the University to review students' survey completion patterns, analyse the data collected, and report-on the potential effects of survey-fatigue.

Academic staff will not receive individually identifiable student information from the Check-in survey. The offensive language scan and aggregated student completion patterns will not be conducted nor reported to staff (unlike the SECaT process).